Budget Express suggests a list of budget sub-categories. Select the budget sub-category to impact with the operation. The budget sub-categories are sorted by budget category to help the user categorize and find them. If the income sub-category does not exist, click New or access the Settings screen to create it.
Create a Sub-Category
Click New to create a new budget sub-category. Note that the new sub-category will be used to create the income operation once it is saved. It is, however, possible to change sub-category or create a new one if needed.
Budget Category: Select the budget category to which the sub-category is linked. If the category does not exist, go in the Settings menu to create the new category. See documentation on how to set up a new account category.
Picture : Click to change the logo.
Name (required): Enter the name of the new account sub-category.
Description (optional): Enter a description, if needed, for this new account sub-category. The description will be used in the operation menu and in the analysis.
Click to add the new account sub-category. After a sub-category is added, you return to the account operation menu. By default, the new account sub-category is selected for the operation. Click to exit without saving and return to the income operation screen.
———————–Back to the Account Addition Screen————————-
Icon: The icon is set by Budget Express by default. Click it to change it.
Description: Enter a detailed description if needed for the new account budget sub-category. The description is used in the operation menu and analysis reports.
Primary Account: The Primary Account concept represents the suggestion of this account by default for any operation with which it can be associated. There must always be one and only one primary account at a given time. To change the primary account, access the new primary account budget account and set the Primary flag to Yes. The same flag for the previous primary account will automatically toggle to No.
Date: Displays the start date for using the account. Note that no validation applies to the date when an operation is logged. It serves to establish the account balance at a given time.
Balance: Enter the balance at the date specified previously. The balance serves to present the balance variation in time and in analysis.
Rate: Enter the interest rate paid on the account balance if needed. At this time, the information is only informative, but will have a new purpose in later versions.
Limit: Enter the credit limit for the account if needed. At this time, the information is only informative, but will have a new purpose in later versions.
The balance adjustment entry creates an operation in the calendar and analyses. The new balance replaces the old at the end of the day. It is neither subtracted nor added. Click to create an adjustment.
NB: The adjustment operation can be done directly from the calendar screen.
Adjustments are displayed under this tab. You can also display an adjustment by clicking the entry date . You can then modify or delete an adjustment.
The transfer operation allows the user to move money between bank accounts.
NB: The transfer operation can be done directly from the calendar screen.
Transfer From: The current account is displayed by default. The money will be deducted from that account.
Transfer To: Select from the list the account set to receive the money. You can create the destination account if it does not exist. See the New Account documentation for details.
Amount: Enter the amount to transfer. If you enter a negative amount, the effect will be reverse: the current account will receive the money instead of giving it.
The frequency is used to plan transfers if needed. By default a transfer only happens once.
Select a frequency:
- Month (for a number of months)
- Weeks (for a number of weeks)
- Days (for a number of days)
- Years (for a number of years)
- Bimonthly (twice a month. Specify both dates in the month for the transfer. Usually the 1st and 15th)
- Sometime (select the transfer dates from the calendar)
- Only Once (default) (Select the date for the transfer)
For the Months, Weeks, Days, Years frequencies, enter the number of occurrences for the transfer. For example, 2 indicates the transfer will be done every two months/week/days/year after the start date.
- Every monthly operation dated on the 31st is considered and “end of the month” operation.
- An operation that occurs on the 29 and 30 will work as any other day except in February.
- An operation on the 29th, in February will be reported on March 1st. You can create an exception if you wish to revise the operation.
- An operation on the 29th will occur on the 29th in a leap year.
- An operation on the 30th, in February will be reported on March 2nd in a non-leap year. You can create an exception if you wish to revise the operation.
- An operation on the 30th, in February will be reported on March 1st in a leap year. You can create an exception if you wish to revise the operation.
Frequence : Bimonthly:
Select both dates in the month when a transfer occurs. In the example above, the transfers would happen on the 15th and on the last day of the month.
Frequence : Sometimes:
Select the dates from the calendar when transfers will occur. By default, the amount is specified in the Amount field in the operation header, but it can be changed for every date.
Frequence : Only Once (default):
Select or enter the single date for the transfer.
Start Date: For the Months, Weeks, Days, Years, and Bimonthly frequencies, enter the starting date for the transfer.
End Date: For the Months, Weeks, Days, Years, and Bimonthly frequencies, enter the date after which the transfer no longer occurs if needed. If the date is unknown or nonexistent, you can leave it blank. See the Forever field below.
Forever: When no end date is specified for the operation, you can set Forever to Yes. Should no end date be defined but the transfer is set to end at some point, specify a number of events thus instructing the program to end the transfer operation once the number of occurrences is met.